A structured, 60-day engagement to reconcile your books, build cash flow visibility, and establish a cleaner, more sustainable finance workflow - without disrupting your existing team.
Scope of Work
This engagement is designed to address the full spectrum of your current financial operations staring with cleaning up historical records to building tools your team can rely on going forward. The scope covers six core areas of focus.
Reconciliation
Reconcile all financial activity from sale closing date through the current date.
QuickBooks Review
Assess transaction flow, setup, and report structure to identify inconsistencies and improvement opportunities.
Process Pressure Test
Evaluate the current bookkeeping process for gaps in classification, close procedures, and reporting.
Cash Flow Tool
Build or refine a practical cash flow management tool your team can update and use on an ongoing basis.
Budget vs. Actual Reporting
Improve performance tracking at both company and event levels with a clear, actionable reporting framework.
Finance Process Optimization
Tighten month-end and event close procedures while preserving the existing bookkeeper's role.
Deliverables
At the conclusion of this project, you will receive a complete set of practical, ready-to-use outputs — not just a findings report. Each deliverable is designed to leave your team with tools and clarity they can act on immediately.
1
Reconciled Financial Activity
Clean, verified records covering the full agreed project period.
2
Findings & Recommendations Report
Summary of QuickBooks issues and finance workflow improvements, with prioritized next steps.
3
Cash Flow Tracking & Forecasting Tool
A practical, internally manageable tool built for your event-driven business model.
4
Budget vs. Actual Reporting Framework
Suggested format, cadence, and structure for ongoing performance management.
5
Month-End & Event Close Improvements
Streamlined close procedures with clearer roles and reduced ambiguity.
6
Final Handoff Session
A dedicated walkthrough of all outputs, recommendations, and your path forward.
Project Timeline
This engagement is structured as a 60-day project, with built-in flexibility. If records are in good shape and access is provided quickly, completion may come sooner. If significant cleanup is required, the timeline can extend toward 90 days without impacting the fixed fee structure.
Each phase builds on the last - establishing a sound foundation before moving into tooling, and tooling before finalizing process recommendations and handoff.
Phase 1: Diagnostic Review & Reconciliation
Weeks 1–3
This phase establishes the current state of your books and surfaces priority issues that are affecting reporting accuracy. It is the critical foundation on which all subsequent work depends.
What We'll Review
QuickBooks file structure, chart of accounts, classes, and key workflows
Bank, credit card, and balance sheet reconciliations from agreed start date through present
Revenue and expense classification for events, vendors, deposits, and sponsorships
What You'll Receive
Identification of bookkeeping errors, missing entries, and timing issues
Documentation of process gaps affecting financial accuracy
A concise findings summary with recommended correction priorities
Phase 2: Cleanup & Cash Flow Visibility
Weeks 3–6
With the diagnostic complete, Phase 2 shifts focus to correcting the most impactful issues and building the financial visibility tools your management team needs. The centerpiece is a 13-week cash flow forecast purpose-built for event-driven businesses.
Accounting Corrections
Support in correcting or directing correction of priority issues identified in Phase 1, in coordination with your bookkeeper.
13-Week Cash Flow Forecast
A near-term forecasting tool designed for event-driven cash dynamics — ticket sales, sponsor receipts, deposits, payroll, and vendor payments.
Budget vs. Actual Framework
A lightweight monthly management reporting framework to track performance clearly at the company and event level.
Weekly Cash Management Tool
A simple, internally maintained tool your team can update each week to stay on top of near-term cash position and runway.
Phase 3: Process Recommendations, Handoff & Transition
Weeks 6–8
The final phase focuses on making your financial operations repeatable, efficient, and team-ready. This is where the project turns from cleanup and tooling into a sustainable rhythm your organization can own long after the engagement concludes.
Monthly Reporting Package
A simple, consistent package covering cash position, short-term forecast, P&L versus budget, and selected event-level performance measures.
Close Workflow Improvements
Practical recommendations to streamline both month-end close and post-event close, reducing time and manual effort.
Role Clarification
Clear definition of responsibilities between internal management and the existing bookkeeper to reduce overlap and improve accountability.
Final Handoff Session
A structured walkthrough of all tools, the recommended reporting cadence, and process changes — so your team leaves confident and equipped.
Fee Proposal
This engagement is offered at a single, all-inclusive fixed project fee. There are no hourly rates, no surprise overages, and no ambiguity about what is covered.
$8,430
Fixed Project Fee
Covers the full engagement: reconciliation, QuickBooks review, cash flow and budget-to-actual tools, process recommendations, and final handoff session.
60
Days to Complete
Standard timeline with built-in flexibility — sooner if records are clean, longer if deeper cleanup is required.
3
Project Phases
Diagnostic, Cleanup & Visibility, and Process Recommendations with each building sequentially on the last.
Any work requested outside the agreed scope — including deeper historical cleanup or ongoing advisory support — will require a new engagement.
Assumptions
To deliver this project on time and within the proposed fee, the following conditions are expected to be in place from the outset. These are straightforward requirements and should not present significant barriers for most organizations.
Access & Information
Timely access to QuickBooks, bank and credit card statements, and prior reports
Event-level financial information needed for classification and review
Internal Coordination
A designated internal point of contact available for questions, approvals, and review sessions
Coordination with the current bookkeeper for clarification and implementation support
Engagement Scope
This engagement is project-based and advisory in nature. It does not include:
Ongoing bookkeeping services
Payroll processing
Tax preparation or filings
Audit or attest services
Any of the above may be separately agreed upon outside this proposal.
Next Steps
If this scope aligns with your needs, the natural next step is a short call to confirm priorities, timeline, access requirements, and any areas you'd like emphasized. From there, we can finalize the engagement terms and get started quickly.
01
Schedule a Short Call
Confirm scope priorities, timeline expectations, and any questions about the proposal.
02
Finalize Engagement Terms
Agree and sign a formal engagement letter, access logistics, and internal point of contact.
03
Provide Access
Grant QuickBooks access and share relevant statements and reports so Phase 1 can begin immediately.
04
Kick Off Phase 1
Begin the diagnostic review and reconciliation, with regular check-ins throughout the engagement.