A structured, 60-day engagement to reconcile your books, build cash flow visibility, and establish a cleaner, more sustainable finance workflow - without disrupting your existing team.
This engagement is designed to address the full spectrum of your current financial operations starting with cleaning up historical records to building tools your team can rely on going forward. The scope covers six core areas of focus.
Reconcile all financial activity from sale closing date through the current date.
Assess transaction flow, setup, and report structure to identify inconsistencies and improvement opportunities.
Evaluate the current bookkeeping process for gaps in classification, close procedures, and reporting.
Build or refine a practical cash flow management tool your team can update and use on an ongoing basis.
Improve performance tracking at both company and event levels with a clear, actionable reporting framework.
Tighten month-end and event close procedures while preserving the existing bookkeeper's role.
At the conclusion of this project, you will receive a complete set of practical, ready-to-use outputs — not just a findings report. Each deliverable is designed to leave your team with tools and clarity they can act on immediately.
Clean, verified records covering the full agreed project period.
Summary of QuickBooks issues and finance workflow improvements, with prioritized next steps.
A practical, internally manageable tool built for your event-driven business model.
Suggested format, cadence, and structure for ongoing performance management.
Streamlined close procedures with clearer roles and reduced ambiguity.
A dedicated walkthrough of all outputs, recommendations, and your path forward.
This engagement is structured as a 60-day project, with built-in flexibility. If records are in good shape and access is provided quickly, completion may come sooner. If significant cleanup is required, the timeline can extend toward 90 days without impacting the fixed fee structure.
Each phase builds on the last by establishing a sound foundation before moving into tooling, and tooling before finalizing process recommendations and handoff.
This phase establishes the current state of your books and surfaces priority issues that are affecting reporting accuracy. It is the critical foundation on which all subsequent work depends.
With the diagnostic complete, Phase 2 shifts focus to correcting the most impactful issues and building the financial visibility tools your management team needs. The centerpiece is a 13-week cash flow forecast purpose-built for event-driven businesses.
Support in correcting or directing correction of priority issues identified in Phase 1, in coordination with your bookkeeper.
A near-term forecasting tool designed for event-driven cash dynamics — ticket sales, sponsor receipts, deposits, payroll, and vendor payments.
A lightweight monthly management reporting framework to track performance clearly at the company and event level.
A simple, internally maintained tool your team can update each week to stay on top of near-term cash position and runway.
The final phase focuses on making your financial operations repeatable, efficient, and team-ready. This is where the project turns from cleanup and tooling into a sustainable rhythm your organization can own long after the engagement concludes.
A simple, consistent package covering cash position, short-term forecast, P&L versus budget, and selected event-level performance measures.
Practical recommendations to streamline both month-end close and post-event close, reducing time and manual effort.
Clear definition of responsibilities between internal management and the existing bookkeeper to reduce overlap and improve accountability.
A structured walkthrough of all tools, the recommended reporting cadence, and process changes — so your team leaves confident and equipped.
This engagement is offered at a single, all-inclusive fixed project fee. There are no hourly rates, no surprise overages, and no ambiguity about what is covered.
To deliver this project on time and within the proposed fee, the following conditions are expected to be in place from the outset. These are straightforward requirements and should not present significant barriers.
This engagement is project-based and hands-on in nature. To be sure, it does not include:
If this scope aligns with your needs, the natural next step is a short call to confirm priorities, timeline, access requirements, and any areas you'd like emphasized. From there, we can finalize the engagement terms and get started quickly.
Confirm scope priorities, timeline expectations, and any questions about the proposal.
Agree and sign a formal engagement letter, access logistics, and internal point of contact.
Grant QuickBooks access and share relevant statements and reports so Phase 1 can begin immediately.
Begin the diagnostic review and reconciliation, with regular check-ins throughout the engagement.